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Human Resource Services
The Payroll and Personnel section of
the Office of Management Services has the responsibility for the following functions:
These major functions or activities
are accomplished with a staff of three consisting of an Assistant Director for Human Resources, a
Personnel Analyst 3 and a Personnel Technician 3. A brief discussion of each
function is as follows:
On a monthly basis the Payroll and
Personnel Section ensures that each employee is paid according to the authorized
pay plan and updates the system with any adjustments for pay increases, new
employees, promotions, terminations and leave without pay. An overall system
of controls is in effect to ensure that all changes or adjustments are approved
at the appropriate level and that such approvals are documented and maintained
to support the amount to be paid.
The Payroll and Personnel Section
ensures that appropriate job descriptions are approved and on file and that
pay levels designated for each position have both internal and external equity
(within limitations established for the entire State's pay plan). Individuals
hired or promoted to any position are monitored to ensure that they meet the
requirements set forth in the position description.
In the personnel area, employee complaints
or grievances are received, investigated and resolved. In cases of unacceptable
performance, the matter is reviewed with appropriate management and recommendations
are made for actions to either improve employee performance or to develop an
acceptable alternative.
The Assistant Director for Human Resources prepares an
Affirmative Action Plan according to guidelines established by the Department
of Personnel Affirmative Action Director and communicates the plan to all division
directors and employees. The Comptroller's Office report, which is filed voluntarily
with the Department of Personnel, has been accepted as satisfactory every year.
The Assistant Director for Human Resources carefully monitors all hiring and promotions and works
directly with the management of all divisions to create a constant awareness
of the Comptroller's Office Affirmative Action Plan and encourages actions which
will aid the Office in meeting plan goals.
The Assistant Director for Human Resources serves as the
office coordinator in complying with the Americans with Disabilities Act. Compliance
involves careful consideration of reasonable accommodations to permit persons
with disabilities to function productively in the workplace. Initially this
involved comprehensive surveys of all facilities within the Comptroller's Office,
with recommendations for corrective action. As a result, reasonable accommodations
are evaluated and considered on an ongoing basis when modifications are necessary
for the individual to perform the essential functions of the position.
The broad array of fringe benefits
offered to Comptroller's Office employees is administered by the payroll and
personnel section. Fringe benefits include:
- Annual, sick and miscellaneous
leave
- Health, life, accident and dental
insurance
- Retirement, deferred compensation
plans
- Sick leave bank
- Flexible benefits plan
- Employee assistance plan
- Wellness program
- Public higher education fee waiver
and discounts
Substantial record keeping, as well
as constant promotion and education, is required to ensure the correct and timely
enrollment and changes affecting these benefits for the 600 employees of the
Comptroller's Office. The Payroll and Personnel section's comprehensive knowledge
and service to the employees are outstanding with a high degree of accuracy
and customer satisfaction.
The audit divisions, which have over
225 employees, are always in need of entry level, professional audit personnel.
To meet this need the Assistant Director for Human Resources coordinates an extensive recruiting
program at approximately 30 colleges throughout the State and in selected bordering
states. view career opportunities
The Assistant Director for Human Resources coordinates
the preparation and issuance of all policies and procedures which are documented
and filed in the Comptroller's Office Policies and Procedures Manual. This manual,
which has been distributed to management, serves as a valuable source of reference
on numerous matters of policy and procedures and assists in the consistent treatment
of issues by management of the various divisions.
Questions, please contact:
Elaine
Driver
Phone: 615-401-7738, Fax: 615-532-2224
Address:
1400 James K. Polk State Office Bldg.
505 Deaderick Street
Nashville, TN 37243-0261
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