The Office of Management Services is responsible for fulfilling the Comptroller's statutory and policy requirements relative to the review and approval of contracts in three major contracting areas:

• Designer and Construction Contracts (State Building Commission)
• Personal, Professional and Consultant Services Contracts (Finance and Administration, Office of Contract Review)
• Purchases of Commodities/Services (General Services, Division of Purchasing)

The Office of Management Services' goal in the contract compliance review section is to provide a timely, accurate and thorough review of all contracts requiring Comptroller approval. At least 95% of contracts reviewed average a two-day turnaround which meets and, in some cases, exceeds the objectives set for the review and approval of contracts.

Questions regarding these areas, please contact:

Charles Harrison, Assistant to the Comptroller for Management Services
Charles.Harrison@state.tn.us
Phone: 615-401-7770, Fax: 615-532-2224
Address:
1400 James K. Polk State Office Bldg.
505 Deaderick Street
Nashville, TN 37243-0261

Charles Bilbrey, Assistant Director for Management Services
Charles.Bilbrey@state.tn.us
Phone: 615-401-7723, Fax: 615-532-2224
Address:
same as above

Karen Hale, Project Administrator for Management Services
Karen.Hale@state.tn.us
Phone: 615-401-7742, Fax: 615-532-2224
Address:
same as above

Mary Anne Queen, Contract Administrator for Management Services
Mary.Anne.Queen@state.tn.us
Phone: 615-401-7756, Fax: 615-532-2224
Address:
same as above

State Building Commission Contracts

Since 1990, the Office of Management Services has continued to review State Building Commission contracts which require Comptroller approval, to ensure compliance with statutes, policies and procedures, such as:

• Designer contracts (Architect or Engineer) over $50,000
• Construction contracts over $100,000

The Office of Management Services, in addition to reviewing contracts to ensure compliance with applicable statues, policies and procedures, also provides information and technical assistance to user agencies in the Request for Proposal (RFP) and contractual process relative to State Building Commission related activities.

Personal, Professional and Consultant Services Contracts

The Office of Management Services reviews personal, professional and consultant services contracts to ensure compliance with applicable statutes, policies and procedures prior to Comptroller approval as established by T.C.A. 12-4-110 and the Rules of the Department of Finance and Administration, Chapter 0620-3-3. Categories of contracts requiring Comptroller approval are set forth as follows:

• Contracts calling for expenditures from appropriations of more than one fiscal year.
• Contracts for financial management (including EDP systems impacting financial management), auditing or accounting services.
• Any personal services, professional services or consulting services contracts entered into by an executive department or agency of State government concerning:
  • Management services of all types
  • Management studies
  • Planning services
  • Public relations
  • Evaluations
  • Systems designs
  • Data processing
  • Auditing or accounting services

The Office of Management Services, in addition to reviewing personal, professional and consultant services contracts to ensure compliance with applicable statues, policies and procedures, also provides information and technical assistance to user agencies in the Request for Proposal (RFP) and contractual process. This includes the executive, legislative and judicial branches of State government.

Board of Standards Purchasing Contracts

The Office of Management Services reviews and approves certain procurements made through the Department of General Services. By statute, the Comptroller’s Office is required to approve Delegated Purchase Authorities. The Comptroller’s Office also by policy of the Board of Standards approves certain other procurements such as data processing and communications over $10,000. Board of Standards approval and reporting requirements were established in 1990 and updated in 1992. The following procurements require review and approval by the Comptroller's Office:

• Delegated purchase authorities
• Delegated purchase authority fund increases
• Used equipment purchases
• Optional use of multistep bid process in procurements
• Price increases over 10%
• Data processing procurements over $10,000
• Communication procurements over $10,000